PROGRAMMING AND COMMUNICATIONS COORDINATOR
Organization: Local chapter of the American Institute of Architects (AIA Columbus), a member-based nonprofit organization supporting architects and the architectural profession in a 32-county area of central and southeastern Ohio.
Objective: Exempt position to assist with programming, communications and reporting of all AIA Columbus member services, events, and activities; coordinate dissemination of all Chapter information; maintain Contract Documents, assist with the Center for Architecture and Design and provide administrative support for the Executive Director as needed.
Reports to: This position reports to the Executive Director and interacts extensively with members and volunteers.
Hours: Full-time (40 hours/week). Occasional evenings and weekends required. Currently working remotely, then moving to a hybrid work environment post pandemic.
Responsibilities:
- Communications and Graphic Design
- Coordinate and disseminate information for all AIA Columbus events and outreach activities in a timely manner through all electronic formats including the website, the chapter e-newsletter and social media outlets
- Create visually appealing flyers, program and special event announcements and other necessary graphics using Adobe Creative Suite
- Coordinate production of bi-weekly e-newsletter with Chapter announcements and special event notices and weekly “At-A-Glance” e-blast
- Maintain the Chapter website for relevancy, ease of use, accuracy, timeliness and appeal
- Communicate events to other media outlets
- Research, suggest and when appropriate develop new opportunities to further awareness about the Chapter and programming
- Event Planning
- Coordinate all AIA Columbus events including, but not limited to, Chapter Meetings, Continuing Education Seminars, and committee special events such as the annual Golf Outing and the Architecture Awards
- Attend committee meetings at the discretion of the Executive Director and serve as the staff representative on a variety of Chapter committees
- Maintain the calendar and schedule of all events and meetings for the Chapter and the Center for Architecture and Design
- Work with speakers to coordinate travel, accommodations, honoraria and hospitality
- Coordinate all food and beverage requirements with caterers
- Handle online registration for all events, collect fees and coordinate all post-event activities
- Advertise all events on the Chapter website, the e-newsletter and social media outlets
- Coordinate all post-event follow up
- Research, suggest and when appropriate develop new opportunities to improve and/or make more cost effective Chapter programming
- Continuing Education
- Assist in the development of Chapter programming, both online and in-person
- Assist in producing online seminars
- Learn the AIA Continuing Education System (CES) requirements and coordinate all Continuing Education for the Chapter
- Register when necessary all programs for AIA learning units
- Answer all member inquiries regarding Continuing Education
- Maintain all Continuing Education records for the Chapter
- Center for Architecture and Design
- Coordinate and disseminate information for all Center related events and outreach activities through electronic formats including the Center e-newsletter, Chapter e-newsletter and Chapter social media outlets
- Coordinate all event set-up, working directly with building maintenance and security
- Coordinate directly with organizations using the Center for Architecture and Design
- Member Relations
- Update member information in the AIA database and run all member reports as needed
- Answer all member requests for information about dues, renewals and status
- Research, suggest and when appropriate develop new opportunities to improve services to our membership
- AIA Contract Documents
- Serve as point of contact for all AIA Contract Documents sales and inquiries
- Administer the AIA Columbus Contract Documents Agreement to insure complete compliance
- Maintain document inventory, fulfill orders and handle shipments
- Handle all document invoicing and sales receipts in QuickBooks
- Additional Responsibilities
- Answer general inquiries from members and the general public to the best of your ability and specific inquiries regarding Contract Documents, membership, and Continuing Education
- Purchase supplies when needed
- Assist the Board of Directors when needed
- Make every effort to be as “green” as possible which includes office recycling, purchasing recycled materials when available and cost effective, and utilizing other environmentally-friendly opportunities when available
- Office Administration
- Provide administrative support to the Executive Director on a variety of tasks, as assigned
- Provide telephone coverage and greet/assist guests coming to our space
- Handle Chapter incoming and outgoing mail
- Maintain inventory of all office supplies
- Prepares space for upcoming events depending on requested set-up
Qualifications and Experience:
- Four year college education preferred; knowledge of architecture very helpful
- Proficient with Adobe Creative Suite (Illustrator, Photoshop, Adobe Acrobat and InDesign)
- Knowledge of Constant Contact
- Knowledge of WordPress
- Knowledge of social media platforms
- Proficient in the use of Microsoft Office programs
- Ability to think and prepare creatively
- Ability to handle a variety of tasks/events simultaneously and to evaluate and filter information
- Ability to work independently and comfortable working in a small office environment
- Ability to work with and manage volunteers
- Excellent writing skills
- Detail oriented and highly organized in record maintenance and management
- Professional appearance
- Experience working in a nonprofit or association desired
- Experience with event and meeting coordination
- Valid Ohio driver’s license and ability to travel locally
- Professional interaction with members, vendors, Board of Directors and public
- Friendly and positive attitude
- Business/casual attire
Hours and Benefits:
- Full-time, Monday – Friday and includes occasional evening/weekend hours
- Downtown Columbus location
- Hybrid work environment post pandemic
- Individual Healthcare
- Simple IRA
- Personal time off and paid holidays
- Parking
Interested applicants should forward a letter of interest, resume, and salary requirements electronically to [email protected] by 5pm Friday, April 16, 2021. As resumes come in, we will begin interviewing as soon as possible. No phone calls, please.
Disclaimer: The information contained in this job description indicates the general nature and level of work performed by employees. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their Supervisor.
AIA Columbus is an Equal Opportunity Employer.
