Programming and Communications Coordinator – Posted April 5, 2021



Organization:    Local chapter of the American Institute of Architects (AIA Columbus), a member-based nonprofit organization supporting architects and the architectural profession in a 32-county area of central and southeastern Ohio.

Objective:           Exempt position to assist with programming, communications and reporting of all AIA Columbus member services, events, and activities; coordinate dissemination of all Chapter information; maintain Contract Documents, assist with the Center for Architecture and Design and provide administrative support for the Executive Director as needed.

Reports to:         This position reports to the Executive Director and interacts extensively with members and volunteers.

Hours:                   Full-time (40 hours/week). Occasional evenings and weekends required. Currently working remotely, then moving to a hybrid work environment post pandemic.



  1. Communications and Graphic Design
  • Coordinate and disseminate information for all AIA Columbus events and outreach activities in a timely manner through all electronic formats including the website, the chapter e-newsletter and social media outlets
  • Create visually appealing flyers, program and special event announcements and other necessary graphics using Adobe Creative Suite
  • Coordinate production of bi-weekly e-newsletter with Chapter announcements and special event notices and weekly “At-A-Glance” e-blast
  • Maintain the Chapter website for relevancy, ease of use, accuracy, timeliness and appeal
  • Communicate events to other media outlets
  • Research, suggest and when appropriate develop new opportunities to further awareness about the Chapter and programming
  1. Event Planning
  • Coordinate all AIA Columbus events including, but not limited to, Chapter Meetings, Continuing Education Seminars, and committee special events such as the annual Golf Outing and the Architecture Awards
  • Attend committee meetings at the discretion of the Executive Director and serve as the staff representative on a variety of Chapter committees
  • Maintain the calendar and schedule of all events and meetings for the Chapter and the Center for Architecture and Design
  • Work with speakers to coordinate travel, accommodations, honoraria and hospitality
  • Coordinate all food and beverage requirements with caterers
  • Handle online registration for all events, collect fees and coordinate all post-event activities
  • Advertise all events on the Chapter website, the e-newsletter and social media outlets
  • Coordinate all post-event follow up
  • Research, suggest and when appropriate develop new opportunities to improve and/or make more cost effective Chapter programming
  1. Continuing Education
  • Assist in the development of Chapter programming, both online and in-person
  • Assist in producing online seminars
  • Learn the AIA Continuing Education System (CES) requirements and coordinate all Continuing Education for the Chapter
  • Register when necessary all programs for AIA learning units
  • Answer all member inquiries regarding Continuing Education
  • Maintain all Continuing Education records for the Chapter
  1. Center for Architecture and Design
  • Coordinate and disseminate information for all Center related events and outreach activities through electronic formats including the Center e-newsletter, Chapter e-newsletter and Chapter social media outlets
  • Coordinate all event set-up, working directly with building maintenance and security
  • Coordinate directly with organizations using the Center for Architecture and Design
  1. Member Relations
  • Update member information in the AIA database and run all member reports as needed
  • Answer all member requests for information about dues, renewals and status
  • Research, suggest and when appropriate develop new opportunities to improve services to our membership
  1. AIA Contract Documents
  • Serve as point of contact for all AIA Contract Documents sales and inquiries
  • Administer the AIA Columbus Contract Documents Agreement to insure complete compliance
  • Maintain document inventory, fulfill orders and handle shipments
  • Handle all document invoicing and sales receipts in QuickBooks
  1. Additional Responsibilities
  • Answer general inquiries from members and the general public to the best of your ability and specific inquiries regarding Contract Documents, membership, and Continuing Education
  • Purchase supplies when needed
  • Assist the Board of Directors when needed
  • Make every effort to be as “green” as possible which includes office recycling, purchasing recycled materials when available and cost effective, and utilizing other environmentally-friendly opportunities when available
  1. Office Administration
  • Provide administrative support to the Executive Director on a variety of tasks, as assigned
  • Provide telephone coverage and greet/assist guests coming to our space
  • Handle Chapter incoming and outgoing mail
  • Maintain inventory of all office supplies
  • Prepares space for upcoming events depending on requested set-up

Qualifications and Experience:

  • Four year college education preferred; knowledge of architecture very helpful
  • Proficient with Adobe Creative Suite (Illustrator, Photoshop, Adobe Acrobat and InDesign)
  • Knowledge of Constant Contact
  • Knowledge of WordPress
  • Knowledge of social media platforms
  • Proficient in the use of Microsoft Office programs
  • Ability to think and prepare creatively
  • Ability to handle a variety of tasks/events simultaneously and to evaluate and filter information
  • Ability to work independently and comfortable working in a small office environment
  • Ability to work with and manage volunteers
  • Excellent writing skills
  • Detail oriented and highly organized in record maintenance and management
  • Professional appearance
  • Experience working in a nonprofit or association desired
  • Experience with event and meeting coordination
  • Valid Ohio driver’s license and ability to travel locally
  • Professional interaction with members, vendors, Board of Directors and public
  • Friendly and positive attitude
  • Business/casual attire

Hours and Benefits:

  • Full-time, Monday – Friday and includes occasional evening/weekend hours
  • Downtown Columbus location
  • Hybrid work environment post pandemic
  • Individual Healthcare
  • Simple IRA
  • Personal time off and paid holidays
  • Parking

Interested applicants should forward a letter of interest, resume, and salary requirements electronically to [email protected] by 5pm Friday, April 16, 2021. As resumes come in, we will begin interviewing as soon as possible. No phone calls, please.

Disclaimer: The information contained in this job description indicates the general nature and level of work performed by employees. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their Supervisor.  

AIA Columbus is an Equal Opportunity Employer.

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