Programming and Communications Coordinator – Posted April 5, 2021



Organization:    Local chapter of the American Institute of Architects (AIA Columbus), a member-based nonprofit organization supporting architects and the architectural profession in a 32-county area of central and southeastern Ohio.

Objective:           Exempt position to assist with programming, communications and reporting of all AIA Columbus member services, events, and activities; coordinate dissemination of all Chapter information; maintain Contract Documents, assist with the Center for Architecture and Design and provide administrative support for the Executive Director as needed.

Reports to:         This position reports to the Executive Director and interacts extensively with members and volunteers.

Hours:                   Full-time (40 hours/week). Occasional evenings and weekends required. Currently working remotely, then moving to a hybrid work environment post pandemic.



  1. Communications and Graphic Design
  • Coordinate and disseminate information for all AIA Columbus events and outreach activities in a timely manner through all electronic formats including the website, the chapter e-newsletter and social media outlets
  • Create visually appealing flyers, program and special event announcements and other necessary graphics using Adobe Creative Suite
  • Coordinate production of bi-weekly e-newsletter with Chapter announcements and special event notices and weekly “At-A-Glance” e-blast
  • Maintain the Chapter website for relevancy, ease of use, accuracy, timeliness and appeal
  • Communicate events to other media outlets
  • Research, suggest and when appropriate develop new opportunities to further awareness about the Chapter and programming
  1. Event Planning
  • Coordinate all AIA Columbus events including, but not limited to, Chapter Meetings, Continuing Education Seminars, and committee special events such as the annual Golf Outing and the Architecture Awards
  • Attend committee meetings at the discretion of the Executive Director and serve as the staff representative on a variety of Chapter committees
  • Maintain the calendar and schedule of all events and meetings for the Chapter and the Center for Architecture and Design
  • Work with speakers to coordinate travel, accommodations, honoraria and hospitality
  • Coordinate all food and beverage requirements with caterers
  • Handle online registration for all events, collect fees and coordinate all post-event activities
  • Advertise all events on the Chapter website, the e-newsletter and social media outlets
  • Coordinate all post-event follow up
  • Research, suggest and when appropriate develop new opportunities to improve and/or make more cost effective Chapter programming
  1. Continuing Education
  • Assist in the development of Chapter programming, both online and in-person
  • Assist in producing online seminars
  • Learn the AIA Continuing Education System (CES) requirements and coordinate all Continuing Education for the Chapter
  • Register when necessary all programs for AIA learning units
  • Answer all member inquiries regarding Continuing Education
  • Maintain all Continuing Education records for the Chapter
  1. Center for Architecture and Design
  • Coordinate and disseminate information for all Center related events and outreach activities through electronic formats including the Center e-newsletter, Chapter e-newsletter and Chapter social media outlets
  • Coordinate all event set-up, working directly with building maintenance and security
  • Coordinate directly with organizations using the Center for Architecture and Design
  1. Member Relations
  • Update member information in the AIA database and run all member reports as needed
  • Answer all member requests for information about dues, renewals and status
  • Research, suggest and when appropriate develop new opportunities to improve services to our membership
  1. AIA Contract Documents
  • Serve as point of contact for all AIA Contract Documents sales and inquiries
  • Administer the AIA Columbus Contract Documents Agreement to insure complete compliance
  • Maintain document inventory, fulfill orders and handle shipments
  • Handle all document invoicing and sales receipts in QuickBooks
  1. Additional Responsibilities
  • Answer general inquiries from members and the general public to the best of your ability and specific inquiries regarding Contract Documents, membership, and Continuing Education
  • Purchase supplies when needed
  • Assist the Board of Directors when needed
  • Make every effort to be as “green” as possible which includes office recycling, purchasing recycled materials when available and cost effective, and utilizing other environmentally-friendly opportunities when available
  1. Office Administration
  • Provide administrative support to the Executive Director on a variety of tasks, as assigned
  • Provide telephone coverage and greet/assist guests coming to our space
  • Handle Chapter incoming and outgoing mail
  • Maintain inventory of all office supplies
  • Prepares space for upcoming events depending on requested set-up

Qualifications and Experience:

  • Four year college education preferred; knowledge of architecture very helpful
  • Proficient with Adobe Creative Suite (Illustrator, Photoshop, Adobe Acrobat and InDesign)
  • Knowledge of Constant Contact
  • Knowledge of WordPress
  • Knowledge of social media platforms
  • Proficient in the use of Microsoft Office programs
  • Ability to think and prepare creatively
  • Ability to handle a variety of tasks/events simultaneously and to evaluate and filter information
  • Ability to work independently and comfortable working in a small office environment
  • Ability to work with and manage volunteers
  • Excellent writing skills
  • Detail oriented and highly organized in record maintenance and management
  • Professional appearance
  • Experience working in a nonprofit or association desired
  • Experience with event and meeting coordination
  • Valid Ohio driver’s license and ability to travel locally
  • Professional interaction with members, vendors, Board of Directors and public
  • Friendly and positive attitude
  • Business/casual attire

Hours and Benefits:

  • Full-time, Monday – Friday and includes occasional evening/weekend hours
  • Downtown Columbus location
  • Hybrid work environment post pandemic
  • Individual Healthcare
  • Simple IRA
  • Personal time off and paid holidays
  • Parking

Interested applicants should forward a letter of interest, resume, and salary requirements electronically to by 5pm Friday, April 16, 2021. As resumes come in, we will begin interviewing as soon as possible. No phone calls, please.

Disclaimer: The information contained in this job description indicates the general nature and level of work performed by employees. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their Supervisor.  

AIA Columbus is an Equal Opportunity Employer.

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