Administrative Coordinator – Posted June 17, 2021

At DesignGroup, you can expect to make a difference through your work, to have a direct impact on the achievement of a meaningful mission, and to have ample space for fun and balance in your daily life. We know that our mission requires incredible talent, mutual respect, a collaborative approach and teamwork – all of which are incredibly important things to us. We are seeking an Administrative Coordinator to join our team.

Why DesignGroup?
DesignGroup has numerous, award-winning projects located throughout the United States. DesignGroup’s work is unmistakable, with a balance of stunning contemporary architecture, thoughtful renovations, and sustainable building practices. Civic responsibility is integral to DesignGroup’s philosophy; beyond bricks and mortar, the firm is deeply involved in community organizations and its design principals are recognized as thought leaders in design.

What we offer:

  • People that care about People
  • Team oriented and collaborative culture
  • Creative Fun Environment
  • Comprehensive total benefits package including:
    • Health & Wellness Programs
    • 401(k) plans with company match
    • Flexible and Hybrid Work Schedules
    • ½ day on Fridays
  • Professional Education
  • Career Development
  • And more

What Will We Ask You To Do?  

  • Supports company leaders and staff with coordination of calendars, projects, and assorted items as needed.
  • Proof and edits documents for grammar, spelling, punctuation, math, and format.
  • Works independently and within a team on special projects.
  • Acts as project manager for special in-house projects, which may include planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures, etc.
  • Maintains standards for a digital filing system.
  • Answers telephones and greet visitor(s).
  • Collaborates with other administration to ensure consistency of DG office standards.
  • Facilitates support activities for office including scheduling, food, presentation materials, meeting room arrangements, travel arrangements, conferences, etc.
  • Assists in a variety of aspects for team organization, i.e., distribution of materials, meeting notes, meeting schedules, task deadlines, calendars, etc.
  • Creates and maintains contacts in various platforms related to Clients and Projects.
  • Facilitates mail processes, USPS, UPS, pick-up and delivery services.
  • Effectively manages the workspace i.e. keeps a clean and organized office, appropriately handles all paperwork, maintains control over the physical environment, etc.
  • Recommends procedures to enhance productivity and efficiency.
  • Other duties may be assigned as needed.


  • Associates or Bachelor’s degree preferred
  • Minimum 5 years’ experience in a professional office. Architectural industry preferred.
  • Experience and ability in working successfully within a team environment.
  • Ability to effectively handle the demands of several projects.
  • Strong organization and time management skills.
  • Exemplary written and oral communication skills.
  • Effective communication and interpersonal skills.
  • Expert knowledge of MS Office.
  • Ability to utilize analytical skills and a broad understanding of the business to effectively interpret and anticipate needs.

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